Badminton Veterans Association of South Australia Inc. Constitution
As amended 18Th May 2019
Badminton Veterans Association of South Australia Inc. Constitution
As amended 18th May 2019
1. NAME:
The name of the Association is the Badminton Veterans Association of South Australia Incorporated and its headquarters shall be in the State of South Australia at such a place, as its Committee shall from time to time determine.
2. OBJECTS:
The objects for which the Association is formed are to:
(a) Affiliate with the South Australian Badminton Association Incorporated.
(b) Foster the game of Badminton, particularly for those aged thirty-five years and over, and to promote fellowship among members.
(c) Promote competition and matches, alone and with any other Associations, to give or contribute towards prizes, trophies and awards.
(d) Do all such lawful acts that are necessary for the carrying out of the objects and which are within the constitution.
(e) Act as a co-ordinating body.
(f) The association shall have all the powers conferred by section 25 of the Act.
3. MEMBERSHIP:
(a) The Badminton Veterans Association of South Australia shall consist of persons who are properly affiliated to the Association, willing to adopt and conform to its Constitution and By-laws.
(b) Those wishing to obtain membership must fill in the appropriate form, make application in writing to the Secretary and pay the relevant fee.
(c) The Committee reserves the power to accept or reject any such application.
(d) The membership year shall be aligned with that of the South Australian Badminton Association and may be renewed by paying the relevant fee.
(e) Membership shall be in the following categories:
(i) Playing Members – persons of thirty-five years and over who pay the annual subscription and play in at least one Veterans’ event during the year.
(ii) Life Members – on the recommendation of the Committee, the Association may elect as an Honorary Life Member any person who has served at least 10 years with the Badminton Veterans Association of South Australia and has rendered special service to the game. Two thirds of those present and voting at the Annual General Meeting shall be necessary for such an election. Every Life Member shall be entitled to all privileges and be subject to all duties of a member, without any further annual payment. Also, any three members may nominate to the Committee any person they consider suitable for the Committee to recommend for Life Membership. Such nomination must be received by the Committee twenty-one days prior to the Annual General Meeting.
(iii) Country Members – defined as those living outside of the Adelaide Metropolitan Area as defined by the South Australian Government and not playing for a Metropolitan Club.
(iv) Social Members – defined as those who were previously members but are unable to play anymore, or a non-playing partner of a member. Social Members shall have no voting or nominating rights.
(v) Associate Members - A person who contributes to the running of the association.
(f) All playing members of the Badminton Veterans Association of South Australia shall be registered with the South Australian Badminton Association Inc.
4. MANAGEMENT
(a) The affairs of this Association shall be under the management and control of a Committee consisting of a President, a Vice-President, a Secretary, a Treasurer, an Assistant Secretary, an Assistant Treasurer and three other members.
i) All cheques drawn are to be itemised on the Treasurer’s Report and those payments made and not previously approved by the Committee are to be ratified by the Committee at Committee meetings.
ii) All payments for amounts in excess of $500 must receive Committee approval prior to payments being made.
iii) All office bearers of the Committee will be classified as “A” signatories except where two members of the same family/household are office bearers of the Committee they each will be classified as “B” signatories. Any two “A” signatories may sign jointly on behalf of the Association, but a “B” signatory may only sign jointly with an “A” signatory.
iv) Any Committee Member or other member of the Association who has signed for receipt of monies due to the Association from other parties is entitled to and must receive a signed receipt, a bank receipt, or signed acknowledgment when such monies are personally handed to the Treasurer.
(b) All Committee positions shall be for a one-year term. All Committee members shall be eligible for re-election.
(c) Any member of the Committee, who shall have failed to attend three consecutive Committee meetings without previously having obtained leave of absence from the Committee or provided reasonable excuse for being absent, shall thereby forfeit his/her office.
(d) No member of the Committee shall have resigned his/her office until his/her resignation, in writing, shall have been accepted by the Committee.
(e) All casual vacancies arising among the Committee, or the auditors, may be filled by the Committee.
(f) Any member of the Committee may be removed from office for neglect or misconduct, provided he/she shall be removed on a resolution passed by a minimum of two-thirds the members present and voting at a Special General Meeting of members called for this purpose.
(g) The Committee may do all acts, deeds or things which are authorised by the rules of the Association, or which may be deemed necessary for the objects thereof, or which the Committee may consider conducive to the interest of the game of Badminton. The Committee may delegate such powers as necessary to any subcommittee, and make rules, which are not inconsistent with the Association rules, for the conduct and resolution of any subcommittee’s affairs. At all times responsibility for the actions of any subcommittee rests with the Committee.
(h) Any resolution of an Annual General Meeting or Special General Meeting shall be binding on the Committee.
(i) The Committee shall meet at least four times per year: all Committee members shall be notified of the date and place at least seven days prior to the meeting.
(j) The assets and income of the Association shall be applied solely in furtherance of its objects and no portion shall be distributed directly or indirectly to its members except as bona fide compensation for services rendered or expenses incurred on behalf of the Association.
5. ELECTION
5.1 ELECTION OF COMMITTEE
The election of the Committee shall take place in the following manner:
(a) Any two members shall be at liberty to nominate any other members to serve as members of the Committee.
(b) The name of each member so nominated together with his/her agreement and the names of the proposer and seconder shall be sent in writing to the Secretary at least 21 days before the Annual General Meeting.
(c) The ballot shall be held at the Annual General Meeting, and that meeting shall, by resolution, appoint two scrutineers and a returning officer to supervise the checking of the ballot papers.
(d) If insufficient nominations are received, the Chairman shall accept further nominations at the Annual General Meeting and if there are still insufficient nominations, the Committee may fill the remaining vacancies.
(e) The Chairman of the meeting shall have a casting vote to be lodged with the scrutineers at the same time as his deliberative vote. The casting vote shall include the names of all candidates of the respective positions in the preferential order.
(f) In the event of there being more nominations than required for Committee positions, those present and voting at the Annual General Meeting shall be asked to list the names of candidates of their choice in order of preference.
5.2 ELECTION OF PATRONS
An election for Patron/s shall take place at Annual General Meetings. Nominations for Patron/s together with his/her agreement and the names of the proposer and seconder shall be sent to the Secretary in writing at least 21 days before the Annual General Meeting.
6. ANNUAL GENERAL MEETING
(a) The Annual General Meeting shall be held at a place to be nominated by the Committee in May of each year on a date to be set by the Committee and advised to the members at least five weeks prior to the meeting.
(b) All eligible members shall be entitled to vote on the business being discussed.
7. NOTICE OF ANNUAL GENERAL MEETING
(a) Written notice to all members, Office-Bearers and Life Members shall be sent by the Secretary at least thirty-five days prior to the date fixed for the meeting, such notice shall include:
(i) the date, venue and time of the meeting;
(ii) a request for nominations for the Committee positions and Auditor;
(iii) a request for valid items of business etc to be included in the agenda;
(iv) a request for notice for any amendments proposed for the Constitution and By-laws. Any response to this request should be submitted to the Secretary at least twenty-one days prior to the date fixed for the AGM.
(b) A written second notice to all members, office bearers and Life Members shall be sent by the Secretary at least fourteen days prior to the date fixed for the Annual General Meeting, such notice shall include:
(i) nominations for positions for Committee and Auditor
(ii) any nominations for Life Membership received and recommended by the Committee
(iii) a copy of the financial statement
(iv) notice of motions to be moved that amend the Constitution and/or By-laws
(v) valid items of business of which due notice has been given.
8. SPECIAL GENERAL MEETING
(a) Special General Meetings may be called at the discretion of the Committee or on the written request from no less than ten percent of playing members.
(b) Such requests must be made in writing giving all reasons for calling the meeting, signed by all members requesting the meeting, and forwarded to the Secretary.
(c) Written notice to all Members, Office-Bearers and Life Members shall be sent by the Secretary at least twenty-one days prior to the date fixed for the meeting, such notice shall include the date, venue, time of meeting and business to be conducted.
(d) Such meeting shall be held within thirty-five days of receipt of request.
9. VOTING
(a) All eligible members present shall be entitled to vote at an Annual General Meeting or Special General Meeting.
(b) Each eligible member shall be entitled to one vote.
(c) The Chairman shall have a deliberative vote only, except in the case of clause 5(e) and 5(f).
(d) The method of voting shall be preferential voting.
10. QUORUM
(a) No meeting shall be held by the Association or Committee unless a quorum is present.
(b) At Annual General Meetings and Special General Meetings a quorum shall be at least 20% of the membership living within the Adelaide Metropolitan Area. If 30 minutes after the appointed starting time a quorum is not present, the meeting will be cancelled and arrangements made for another date, venue and time.
(c) At Committee meetings the quorum shall be a majority of Committee members.
11. FINANCIAL YEAR
The financial year of the Association shall commence on the first day of January each year.
12. HONORARIA
Honoraria shall be determined at the Annual General Meeting.
13. POWER TO AMEND THE CONSTITUTION
(a) No portion of the Constitution shall be repealed, altered or added to except by a two-thirds majority of voting members present at an Annual General Meeting or a Special General Meeting called for that purpose.
(b) Proposed amendments to the Constitution shall be by notice and shall be lodged in writing with the Secretary at least twenty-one days prior to the meeting at which they are to be moved.
(c) Notice of any proposed amendments or alteration shall be forwarded to all members and Life Members at least fourteen days prior to the meeting at which they are to be moved.
14. FEES
The annual subscription shall be set at the Annual General Meeting subject to recommendation from the Committee.
15. DISSOLUTION
The Association shall be dissolved only if a resolution to this effect is carried by a three-quarters majority at a Special General Meeting called specifically for the purpose of a dissolution. In the event of a dissolution, all assets, records, etc. shall be held in trust by the South Australian Badminton Association Inc.
As amended 18th May 2019
1. NAME:
The name of the Association is the Badminton Veterans Association of South Australia Incorporated and its headquarters shall be in the State of South Australia at such a place, as its Committee shall from time to time determine.
2. OBJECTS:
The objects for which the Association is formed are to:
(a) Affiliate with the South Australian Badminton Association Incorporated.
(b) Foster the game of Badminton, particularly for those aged thirty-five years and over, and to promote fellowship among members.
(c) Promote competition and matches, alone and with any other Associations, to give or contribute towards prizes, trophies and awards.
(d) Do all such lawful acts that are necessary for the carrying out of the objects and which are within the constitution.
(e) Act as a co-ordinating body.
(f) The association shall have all the powers conferred by section 25 of the Act.
3. MEMBERSHIP:
(a) The Badminton Veterans Association of South Australia shall consist of persons who are properly affiliated to the Association, willing to adopt and conform to its Constitution and By-laws.
(b) Those wishing to obtain membership must fill in the appropriate form, make application in writing to the Secretary and pay the relevant fee.
(c) The Committee reserves the power to accept or reject any such application.
(d) The membership year shall be aligned with that of the South Australian Badminton Association and may be renewed by paying the relevant fee.
(e) Membership shall be in the following categories:
(i) Playing Members – persons of thirty-five years and over who pay the annual subscription and play in at least one Veterans’ event during the year.
(ii) Life Members – on the recommendation of the Committee, the Association may elect as an Honorary Life Member any person who has served at least 10 years with the Badminton Veterans Association of South Australia and has rendered special service to the game. Two thirds of those present and voting at the Annual General Meeting shall be necessary for such an election. Every Life Member shall be entitled to all privileges and be subject to all duties of a member, without any further annual payment. Also, any three members may nominate to the Committee any person they consider suitable for the Committee to recommend for Life Membership. Such nomination must be received by the Committee twenty-one days prior to the Annual General Meeting.
(iii) Country Members – defined as those living outside of the Adelaide Metropolitan Area as defined by the South Australian Government and not playing for a Metropolitan Club.
(iv) Social Members – defined as those who were previously members but are unable to play anymore, or a non-playing partner of a member. Social Members shall have no voting or nominating rights.
(v) Associate Members - A person who contributes to the running of the association.
(f) All playing members of the Badminton Veterans Association of South Australia shall be registered with the South Australian Badminton Association Inc.
4. MANAGEMENT
(a) The affairs of this Association shall be under the management and control of a Committee consisting of a President, a Vice-President, a Secretary, a Treasurer, an Assistant Secretary, an Assistant Treasurer and three other members.
i) All cheques drawn are to be itemised on the Treasurer’s Report and those payments made and not previously approved by the Committee are to be ratified by the Committee at Committee meetings.
ii) All payments for amounts in excess of $500 must receive Committee approval prior to payments being made.
iii) All office bearers of the Committee will be classified as “A” signatories except where two members of the same family/household are office bearers of the Committee they each will be classified as “B” signatories. Any two “A” signatories may sign jointly on behalf of the Association, but a “B” signatory may only sign jointly with an “A” signatory.
iv) Any Committee Member or other member of the Association who has signed for receipt of monies due to the Association from other parties is entitled to and must receive a signed receipt, a bank receipt, or signed acknowledgment when such monies are personally handed to the Treasurer.
(b) All Committee positions shall be for a one-year term. All Committee members shall be eligible for re-election.
(c) Any member of the Committee, who shall have failed to attend three consecutive Committee meetings without previously having obtained leave of absence from the Committee or provided reasonable excuse for being absent, shall thereby forfeit his/her office.
(d) No member of the Committee shall have resigned his/her office until his/her resignation, in writing, shall have been accepted by the Committee.
(e) All casual vacancies arising among the Committee, or the auditors, may be filled by the Committee.
(f) Any member of the Committee may be removed from office for neglect or misconduct, provided he/she shall be removed on a resolution passed by a minimum of two-thirds the members present and voting at a Special General Meeting of members called for this purpose.
(g) The Committee may do all acts, deeds or things which are authorised by the rules of the Association, or which may be deemed necessary for the objects thereof, or which the Committee may consider conducive to the interest of the game of Badminton. The Committee may delegate such powers as necessary to any subcommittee, and make rules, which are not inconsistent with the Association rules, for the conduct and resolution of any subcommittee’s affairs. At all times responsibility for the actions of any subcommittee rests with the Committee.
(h) Any resolution of an Annual General Meeting or Special General Meeting shall be binding on the Committee.
(i) The Committee shall meet at least four times per year: all Committee members shall be notified of the date and place at least seven days prior to the meeting.
(j) The assets and income of the Association shall be applied solely in furtherance of its objects and no portion shall be distributed directly or indirectly to its members except as bona fide compensation for services rendered or expenses incurred on behalf of the Association.
5. ELECTION
5.1 ELECTION OF COMMITTEE
The election of the Committee shall take place in the following manner:
(a) Any two members shall be at liberty to nominate any other members to serve as members of the Committee.
(b) The name of each member so nominated together with his/her agreement and the names of the proposer and seconder shall be sent in writing to the Secretary at least 21 days before the Annual General Meeting.
(c) The ballot shall be held at the Annual General Meeting, and that meeting shall, by resolution, appoint two scrutineers and a returning officer to supervise the checking of the ballot papers.
(d) If insufficient nominations are received, the Chairman shall accept further nominations at the Annual General Meeting and if there are still insufficient nominations, the Committee may fill the remaining vacancies.
(e) The Chairman of the meeting shall have a casting vote to be lodged with the scrutineers at the same time as his deliberative vote. The casting vote shall include the names of all candidates of the respective positions in the preferential order.
(f) In the event of there being more nominations than required for Committee positions, those present and voting at the Annual General Meeting shall be asked to list the names of candidates of their choice in order of preference.
5.2 ELECTION OF PATRONS
An election for Patron/s shall take place at Annual General Meetings. Nominations for Patron/s together with his/her agreement and the names of the proposer and seconder shall be sent to the Secretary in writing at least 21 days before the Annual General Meeting.
6. ANNUAL GENERAL MEETING
(a) The Annual General Meeting shall be held at a place to be nominated by the Committee in May of each year on a date to be set by the Committee and advised to the members at least five weeks prior to the meeting.
(b) All eligible members shall be entitled to vote on the business being discussed.
7. NOTICE OF ANNUAL GENERAL MEETING
(a) Written notice to all members, Office-Bearers and Life Members shall be sent by the Secretary at least thirty-five days prior to the date fixed for the meeting, such notice shall include:
(i) the date, venue and time of the meeting;
(ii) a request for nominations for the Committee positions and Auditor;
(iii) a request for valid items of business etc to be included in the agenda;
(iv) a request for notice for any amendments proposed for the Constitution and By-laws. Any response to this request should be submitted to the Secretary at least twenty-one days prior to the date fixed for the AGM.
(b) A written second notice to all members, office bearers and Life Members shall be sent by the Secretary at least fourteen days prior to the date fixed for the Annual General Meeting, such notice shall include:
(i) nominations for positions for Committee and Auditor
(ii) any nominations for Life Membership received and recommended by the Committee
(iii) a copy of the financial statement
(iv) notice of motions to be moved that amend the Constitution and/or By-laws
(v) valid items of business of which due notice has been given.
8. SPECIAL GENERAL MEETING
(a) Special General Meetings may be called at the discretion of the Committee or on the written request from no less than ten percent of playing members.
(b) Such requests must be made in writing giving all reasons for calling the meeting, signed by all members requesting the meeting, and forwarded to the Secretary.
(c) Written notice to all Members, Office-Bearers and Life Members shall be sent by the Secretary at least twenty-one days prior to the date fixed for the meeting, such notice shall include the date, venue, time of meeting and business to be conducted.
(d) Such meeting shall be held within thirty-five days of receipt of request.
9. VOTING
(a) All eligible members present shall be entitled to vote at an Annual General Meeting or Special General Meeting.
(b) Each eligible member shall be entitled to one vote.
(c) The Chairman shall have a deliberative vote only, except in the case of clause 5(e) and 5(f).
(d) The method of voting shall be preferential voting.
10. QUORUM
(a) No meeting shall be held by the Association or Committee unless a quorum is present.
(b) At Annual General Meetings and Special General Meetings a quorum shall be at least 20% of the membership living within the Adelaide Metropolitan Area. If 30 minutes after the appointed starting time a quorum is not present, the meeting will be cancelled and arrangements made for another date, venue and time.
(c) At Committee meetings the quorum shall be a majority of Committee members.
11. FINANCIAL YEAR
The financial year of the Association shall commence on the first day of January each year.
12. HONORARIA
Honoraria shall be determined at the Annual General Meeting.
13. POWER TO AMEND THE CONSTITUTION
(a) No portion of the Constitution shall be repealed, altered or added to except by a two-thirds majority of voting members present at an Annual General Meeting or a Special General Meeting called for that purpose.
(b) Proposed amendments to the Constitution shall be by notice and shall be lodged in writing with the Secretary at least twenty-one days prior to the meeting at which they are to be moved.
(c) Notice of any proposed amendments or alteration shall be forwarded to all members and Life Members at least fourteen days prior to the meeting at which they are to be moved.
14. FEES
The annual subscription shall be set at the Annual General Meeting subject to recommendation from the Committee.
15. DISSOLUTION
The Association shall be dissolved only if a resolution to this effect is carried by a three-quarters majority at a Special General Meeting called specifically for the purpose of a dissolution. In the event of a dissolution, all assets, records, etc. shall be held in trust by the South Australian Badminton Association Inc.